APCM May 2023


Great Hale Parish Council


Annual Parish Council Meeting


Monday, 15th May 2023, Commencing at 7.30pm


The Parish Council Meeting will be at Hale Magna Village Hall on Monday, 15th May 2023 commencing at approximately 7.30pm following on from the Annual Parish Meeting.  The business to be dealt with at the meeting is listed on the agenda.


There will be a 15 minute public forum between approximately 7.30pm and 7.45pm where members of the public may ask questions or make short statements to the Council.


Tracy Cooke (Clerk to the Parish Council)

Dated: Tuesday 9th May 2023




1.         To elect chair and vice-chair and sign the declaration of acceptance of office


2.         To receive apologies and resolve to accept reasons given


3.         Notes of the meeting held on 3rd April 2023

To resolve to accept the minutes of the last parish council meeting as a true and accurate record.


4.         Clerk’s Report


            Internal audit completed

            AGAR form completed

            Election information placed on boards and website

            Previous Financial Year closed and new 2023/24 spreadsheet created

            Park inspection arranged

            Updated Assets register (provisionally)

            Completed Insurance form for new year

            Correspondence with Beacon Fen Energy Park



5.         To receive declarations of interest under the localism act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ register of interests and any written requests for dispensation.


6.         To receive reports from any district councillors, county councillors or police in attendance


7.         Planning applications

7.1       Planning Application Reference: 23/0479/PNH Proposal: Single storey extension with hipped roof Location: 7 Barnard Close Great Hale Sleaford


8. To review and amend where necessary the councils standing orders, financial regulations and other policies.


9          Financial matters

9.1       To approve the April 2023 bank reconciliation and spend to date





9.2       To approve accounts for payment











9.3       To review the internal auditors’ comments

9.4       To complete via vote the Annual Governance Statement 2021/22 (section 1) of the Annual Governance and Accountability Return

9.5       To approve the Accounting Statements 2021/22 (section 2) of the Annual Governance and Accountability Return and the end of year bank reconciliation



10        Highway matters for discussion and resolution

10.1    Update – Cllr Cooke

10.2    Leas Road

10.3    Other Highways matters


11       Orchard Green for discussion and resolution

11.1    To receive update on Orchard Green inspections

11.2    Annual playground inspection feedback 10th May 2023


12        Other matters for discussion and resolution

12.1    Ever Reach Phone

12.2    Insurance – policy renewal

12.3    Assets Register

12.4    Dog fouling



13        Future agenda items


14.       Date of next meeting

            Monday 5th June 2023 at 7pm at Hale Magna Village Hall