APCM May 2023
Great Hale Parish Council
Annual Parish Council Meeting
Monday, 15th May 2023, Commencing at 7.30pm
The Parish Council Meeting will be at Hale Magna Village Hall on Monday, 15th May 2023 commencing at approximately 7.30pm following on from the Annual Parish Meeting. The business to be dealt with at the meeting is listed on the agenda.
There will be a 15 minute public forum between approximately 7.30pm and 7.45pm where members of the public may ask questions or make short statements to the Council.
Tracy Cooke (Clerk to the Parish Council)
Dated: Tuesday 9th May 2023
1. To elect chair and vice-chair and sign the declaration of acceptance of office
2. To receive apologies and resolve to accept reasons given
3. Notes of the meeting held on 3rd April 2023
To resolve to accept the minutes of the last parish council meeting as a true and accurate record.
4. Clerk’s Report
Internal audit completed
AGAR form completed
Election information placed on boards and website
Previous Financial Year closed and new 2023/24 spreadsheet created
Park inspection arranged
Updated Assets register (provisionally)
Completed Insurance form for new year
Correspondence with Beacon Fen Energy Park
5. To receive declarations of interest under the localism act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ register of interests and any written requests for dispensation.
6. To receive reports from any district councillors, county councillors or police in attendance
7. Planning applications
7.1 Planning Application Reference: 23/0479/PNH Proposal: Single storey extension with hipped roof Location: 7 Barnard Close Great Hale Sleaford
8. To review and amend where necessary the councils standing orders, financial regulations and other policies.
9 Financial matters
9.1 To approve the April 2023 bank reconciliation and spend to date
9.2 To approve accounts for payment
9.3 To review the internal auditors’ comments
9.4 To complete via vote the Annual Governance Statement 2021/22 (section 1) of the Annual Governance and Accountability Return
9.5 To approve the Accounting Statements 2021/22 (section 2) of the Annual Governance and Accountability Return and the end of year bank reconciliation
10 Highway matters for discussion and resolution
10.1 Update – Cllr Cooke
10.2 Leas Road
10.3 Other Highways matters
11 Orchard Green for discussion and resolution
11.1 To receive update on Orchard Green inspections
11.2 Annual playground inspection feedback 10th May 2023
12 Other matters for discussion and resolution
12.1 Ever Reach Phone
12.2 Insurance – policy renewal
12.3 Assets Register
12.4 Dog fouling
13 Future agenda items
14. Date of next meeting
Monday 5th June 2023 at 7pm at Hale Magna Village Hall