June 2021 Minutes
Great Hale Parish Council
Minutes of the Extra Ordinary Meeting held in the Hale Magna Village Hall on 23rd June 2021
Present: Chairman Cllr N. Turner, Cllrs J. Cope, N.Dady, L.Mountain, S.Needham and A. Broom.
In attendance: Clerk K. Sinclair and Dawn Smith
Public Forum.
There we no members of the public present.
The Chairman opened the meeting at 7.30pm.
Official Business of the Council
1. To receive apologies and reasons given (21/052)
Apologises were received from District Cllr S Tarry and S Ogden and Cllr M Barnatt and the reasons given were accepted by council.
2. To approve the draft minutes from the annual parish council meeting held on Monday 4th May 2021 (21/053)
It was unanimously resolved that the draft minutes from the previous meeting were a true record.
Action: Chairman signed the minutes. Clerk to upload to the website.
3. To receive declarations of interest and to receive written requests for new DPI dispensations (21/054)
No declared.
4. To review the candidates and resolved to appoint a new clerk/RFO (21/055)
It was unanimously resolved
5. External Audit
5.1 To approve the exemption certificate to comply with the Annual Audit Return
It was unanimously resolved to approve the figures on the exemption certificate.
5.2 To complete via vote the Annual Governance Statement 2020/21 (section 1) of the Annual Governance and Accountability Return
It was unanimously resolved
5.2 To approve the accounting statements 2020/21 (section 2) of the Annual Governance and Accountability Return
It was unanimously resolved
6. To discuss damaged playground equipment and consider expenditure to repair or replace (21/059)
Following a discussion regarding the play equipment, Cllr Broom will seek quotes from official playground suppliers for next meeting.
7. To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to the recruitment of the new clerk/RFO (21/060)
It was unanimously resolved to move into closed session.
The meeting was closed to the public at 7.52pm.
7.1 To discuss the job role with the newly appointed clerk/RFO (21/061)
The contract and handover process were discussed in closed session. No resolutions were passed at this time.
8. Date of next meeting (21/062)
Monday 5 July