May 2021 Agenda - Annual Parish Council Meeting

Great Hale Parish Council

Annual Parish Council Meeting

Monday 4th May 2021, commencing at 7.30pm

The Parish Council meeting will be remotely on Monday 4th May 2021 commencing at 7.30pm.  The business to be dealt with at the meeting is listed on the attached agenda.

To observe the meeting, visit, click on ‘join a meeting’ and enter the following details:

Meeting ID: 868 9005 6946

Passcode: 106347

(Alternatively, email the clerk at for the meeting link)

There will be a 15 minute public forum between 7.30pm and 7.45pm where members of the public may ask questions or make short statements to the Council.


Kirsty Sinclair (Clerk to the Parish Council)

Dated: Monday 5th April 2021


1. To elect chair and vice-chair and sign the declaration of acceptance of office

2. To receive apologies and resolve to accept reasons given

3. Notes of the meeting held on 12th April 2021

To resolve to accept the minutes of the last parish council meeting as a true and accurate record.

4. To receive declarations of interest and to receive written requests for new dpi dispensations

To receive declarations of interest under the localism act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ register of interests and any written requests for dispensation.           

5. To receive reports from any district councillors, county councillors or police in attendance

6. Planning applications

To discuss planning applications received as per list.

7. To review and amend where necessary the councils standing orders, financial regulations and other policies

8. Financial matters

8.1 To approve the bank reconciliation and spend to date

8.2 To approve accounts for payment

8.3 To receive the internal auditors report

9. Highway matters for discussion

9.1 To receive update on any outstanding potholes

9.2 To receive update on grass cutting

9.3 To receive an update on the bid for a pavement between Grove Street and Barnard Close along Leas Road

9.4 To receive an update on the replacement of the grit bin on the corner of Leas Road and Grove Street

10. Orchard Green

10.1 To receive an update on Orchard Green inspections

10.2 To receive update on the annual playground inspection

11. Other matters for discussion and resolution

11.1 To receive an update on the dog fouling signage around the village

11.2 To consider quotes obtained for refurbishment of the church railings

12. Correspondence – as per list
To note correspondence received

13. Future agenda items

14. To resolve to move into closed session in accordance with the public bodies (admission to meetings) act 1960 due to the confidential nature of the business to be discussed in relation to HR matters

15. Date of next meeting

To be confirmed