May 2025 APCM
Great Hale Parish Council
Annual Parish Council Meeting
Monday, 12th May 2024, Commencing at 7.30pm
The Parish Council Meeting will be at Hale Magna Village Hall on Monday, 13th May 2024 commencing at approximately 7.30pm following on from the Annual Parish Meeting. The business to be dealt with at the meeting is listed on the agenda.
There will be a 15 minute public forum between approximately 7.30pm and 7.45pm where members of the public may ask questions or make short statements to the Council.
Tracy Cooke (Clerk to the Parish Council)
Dated: Sunday 4th May 2025
AGENDA
1. To elect chair and vice-chair and sign the declaration of acceptance of office
2. To receive apologies and resolve to accept reasons given
3. Notes of the meeting held on 7th April 2025
To resolve to accept the minutes of the last parish council meeting as a true and accurate record.
4. Clerk’s Report
Internal audit completed
AGAR form completed
Election information placed on boards and website
Email communication with Highways regarding grass cutting
Communication with Churchyard tree contractor
Filed previous years Parish business
Set up new file for 2025/26
Letter to resident
Wicksteed park inspection booked (no date yet)
Attended the Town and Parish meeting at NKDC with Cllr Cooke
Asset register updated and new figure on the AGAR form
Communication regarding trim trail and lottery funding
5. To receive declarations of interest under the localism act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ register of interests and any written requests for dispensation.
6. To receive reports from any district councillors, county councillors or police in attendance
7. Planning applications
7.1 Town and country planning general permitted development order 1995, Schedule 2, parts 6 and 7 – Application for prior notification of agricultural or forestry development
Proposal: Extension to existing grain store in the yard
Location: Rookery Farm, Leas Road, Great Hale
8. To review and amend where necessary the councils standing orders, financial regulations and other policies.
9 Financial matters
9.1 To approve the April 2025 bank reconciliation and spend to date
9.2 To approve accounts for payment
9.3 To review the internal auditors’ comments
9.4 To complete via vote the Annual Governance Statement 2024/25 (section 1) of the Annual Governance and Accountability Return
9.5 To approve the Accounting Statements 2024/25 (section 2) of the Annual Governance and Accountability Return and the end of year bank reconciliation
10 Highway matters for discussion and resolution
10.1 Portable speed sign
10.2 Other Highways matters
11 Orchard Green for discussion and resolution
11.1 To receive update on Orchard Green inspections
11.2 Siting for new trim trail
12 Other matters for discussion and resolution
12.1 Churchyard tidy up
12.2 Insurance – policy renewal
12.3 Trim trail siting
12.4 Bench for park
12.5 Wicksteed inspection
13 Future agenda items
14. Date of next meeting
Monday 2nd June 2025 at 7pm at Hale Magna Village Hall