September 2022 Minutes

Great Hale Parish Council

Notes taken at Parish Council Meeting held on

Monday, 5th September 2022 at 7pm at Hale Magna Village Hall

Present:            Councillor N Turner    (Chairman)
            Councillor G Cooke (Vice Chairman)
            Councillor M Barnatt
            Councillor A Broom
            Cllr J Cope
            Councillor N Dady
            Councillor L Mountain
            County Councillor A Key (Lincolnshire County Council) 
            District Councillor S Tarry (North Kesteven District Council)

Apologies               District Councillor S Ogden (North Kesteven District Council)

In attendance:        Mrs Tracy Cooke – (Parish Clerk)

Public Forum
Public Forum.
The Public Forum Opened at 7.00 pm.
The chairman welcomed the public to the 15 minute Public Forum

No members of the public present.

However, Cllr Key (as Chair of the Great Hale Village Hall) wished to mention the new Solar Panels which have been attached to the roof of the Village Hall.  No batteries for the solar panels have been installed or ordered yet, but it is in the planning.  More money is required to purchase batteries. Cllr Key gave thanks to Mr Mike Weston for his part in the organisation of the solar panels

The Public forum closed at 7.03

The Chairman opened the meeting at 7.03

Official Business of the Council

1    Apologies (22/86)
     Council accepted apologies from Councillor Ogden for his non-attendance.

2    Previous meeting held on 4th July 2022 (22/87)

     It was unanimously agreed that the draft minutes from the meeting held on 4th July 2022 were a true record. The Chairman duly signed the minutes.

3.    Clerk’s Report (22/88)
1.    Requested new litter picking grabber (delivered Wed 24th Aug).  Bags and grabber delivered to Mr Prior
2.    Speeding – emails with Sally Tarry, Graeme Butler & Lincolnshire Road Safety Partnership
3.    AGAR form (redacted signatures) on website & Boards
4.    Insurance doc and policies on Website
5.    Fix my Street – Fly tipping on Carter Plot Road
6.    Fix my Street -  brambles overhanging pavement (Leas Rd / Barnard Close)
7.    Responded to Parishioner re Speeding
8.    Articles to Village Natters – Litter pickers / PC Update / Request for photos
9.    Submitted Bench siting – Request granted
10.    Fix my Street submitted for rubbish /bins – corner of Little Hale Road / Church Street
11.    Responded to new Parishioner – moved in next door to the Park

4    To receive declarations of interests (22/89)
    Cllr Cooke & Cllr Broom made a declaration of interests on Item 7

5    To receive reports from County and District councillors (22/90)
    Cllr Tarry discussed flytipping and using the NKDC website to report as well as Fix my Street. Cllr Dady mentioned that the flytipping along Carter Plot Road     might contain asbestos. Cllr Turner thought that some had been removed.  Cllr Tarry suggested contacting Highways as too long a period had passed from     reporting on Fix my Street.

    Action:  Clerk to contact Highways re the flytipping on Carter Plot Road

    Cllr Key discussed the issue of speeding in and out of Great Hale, especially along Little Hale Road towards Little Hale. He said that it has been an issue for many years and that it would be     interesting to obtain data from the Heckington flashing signs.

    Cllrs Key and Tarry left the meeting at 7.22pm

6    Planning Applications (22/91)

    None this month

7    Finance matters 

(7.1)    To approve the July / August 2022 bank reconciliation and spend to date. (22/92)
(7.2)    To approve accounts for payment (22/93)

    It was unanimously resolved to approve the accounts for payment.

(8)    Highway matters for discussion and resolution 

(8.1)    Fly Tipping on Carter Plot Road (22/94)

    2 x Fix my Street had been put in.  It is thought that some may have been moved but that it may be asbestos.  Cllr Cooke said that he had reported it on Fix my     Street.

    Action:  Clerk to contact Highways to report fly tipping and possible presence of asbestos

(8.2)    Rubbish and Bins on grass – corner of Little Hale Road / Church Street (22/95)
    The rubbish has been removed. Bins have been moved up but grass below has been damaged.
    Bins are still on Highways land.

    Action:  Clerk to write to Highways on behalf of the Parish Council

9    Orchard Green 

9.1    Inspections (22/96):  The weekly inspections were completed with satisfaction, and all was in order. Cllr Dady reported that there was minimal litter in July. The     bird spikes are broken above the big swings.  Cllr Turner did the inspections in August and said it was well kept and little to report.

    Cllr Turner discussed work planned on the Spinney. Quote from the Tree Surgeon is to be brought to the next meeting.

    Action:  Next month’s inspections – Cllr Broom

10    Other matters 

(10.1)     Wheelie bin speed stickers (22/97)
    Clerk has been in touch with Cllr Tarry who said that NKDC do not provide stickers and suggested purchasing them through Amazon.

    Cllr Cooke suggested asking residents along Little Hale Road for their opinions.

    Action:  Clerk to cost for stickers for Little Hale Road

(10.2)     Speeding – specifically Little Hale Road
    Cllr Mountain suggested speed calming gates.
    Other measures were discussed including having the passive signs replaced as the current ones are cracked and faded.  Also, wheelie bin stickers to be     costed and perhaps distributed to residents in Little Hale Road.  There would be a need for 6-8 stickers per household to cover both sides of the bins.  
    Flashing speed signs – if we are to purchase these then they would need to be placed effectively and to be signs that required minimum maintenance and     upkeep.

    Action:      Clerk to contact Graeme Butler to do a speeding survey and visit.
    Clerk to contact Little Hale Road residents to assess opinions.

(10.3)     Overhanging branches in Churchyard.
    Cllrs Turner, Broom and Cooke met with the Tree Surgeon, the Churchwarden and the neighbour.  To do anything major would be detrimental to the walnut tree.      The Tree Surgeon suggested some work to the Walnut tree.  Issues with the Silver Birch were explained and no further action needed to be taken.

    Action:  Clerk to bring quotes to the next meeting

(10.4)     New NKDC Code of Conduct 

    This was discussed and it was resolved to adopt the new Code of Conduct with all Councillors signing to abide by the new code. 

    Action:  Clerk to scan and send to NKDC

(10.5)     Work in the Spinney / contact with new resident next door

    Cllr Turner has emailed the new resident outlining planned works and offered to meet to explain the works.  

    Action:  Clerk to bring quote to next meeting.

(10.6)     Litter Picking Grant

    To send requirements to the litter pickers to see if they are happy to pick up dog faeces.  If they are happy to fulfil the requirements, then to submit the request     for the grant.  If they are not happy to pick up the dog faeces, then not to apply for it.

    Dog faeces is a problem in the village and across the fields. Cllr Mountain said that they would cost / look into signage.

    More signs to be put up around the village.

    Action:   Clerk to contact litter pickers to see if they would be happy to fulfil the requirements of the grant.  To apply for the grant if they are; not to apply if not.

(10.7)     Network Rail works

    Cllr Cope reported that a resident had reported that Network Rail had not been able to complete the works at the Culvert end.

    Network Rail said that the landowner wouldn’t allow them to go on the land and works could not be done.

    Action:   Cllr Barnatt to contact the landowners to ascertain the issue.

(10.8)    To consider the purchase of an additional dog waste bin – Leas Road / Hall Road corner

    This bin is invariably full after a couple of days.  Another bin is required to prevent overflowing and it was resolved to purchase another bin.

    Action:  Clerk to order an additional dog poo bin.

(10.9)     Civility & Respect Pledge

    This was discussed and resolved to adopt the Pledge.

    Action: Clerk to submit this agreement to the nalc website.

11    Future agenda items (22/

(11.1)    Dog faeces in the village and over local fields
(11.2)    Quotes for trees / Spinney works 
(11.3)    Anglian Water reservoir feedback
(11.4)     Clerk review / appraisal
(11.5)    5G mast
(11.6)     Closed session HR Clerk’s review

12    Date and place of next meeting (22/85)

    Monday 3rd October 2022 @ 7pm in Hale Magna Village Hall.

    The Chairman thanked all for attending and closed the meeting at 8.20pm